Senior Manager of Education Administration (Remote Opportunity)

Stanford University
Published
August 5, 2022
Location
Palo Alto, CA
Category
Job Type

Description

Senior Manager of Education Administration (Remote Opportunity)

School of Medicine, Stanford, California, United States

Administration

Post Date May 31, 2022

Requisition # 93042

Stanford University, located between San Francisco and San Jose in the heart of Californias Silicon Valley, is one of

the worlds leading teaching and research Universities. Stanford is dedicated to finding solutions to big challenges and

to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000, which is

rooted in a culture of excellence and values, innovation, collaboration, and life-long learning.

The Department of Anesthesiology, Pain and Perioperative Medicine at Stanford is seeking a remote Senior Manager of Education Administration who will provide leadership and direction for all educational programs for the Anesthesiology Department, which will encompass undergraduate, graduate and continuing medical education. Core programs include the Anesthesiology residency programs, six ACGME fellowships and several non-ACGME fellowship programs, clerkships, and medical students rotations for 100 residents. The Senior Manager will also oversee community outreach (high school, college and community) as well as CME programs. This role provides supervision and direction to 2-3 managers and about 12 administrative staff, and oversees a program support budget of approximately $500,000. Each year, this manager ensures program efficacy for 100 residents, more than 50 fellows and medical school clerkships.

Working with the Vice-Chair for Education, this Senior Manager role shapes educational priorities, needs, recruitment, and infrastructure support for education. The culture of the education programs in the department values continuous quality improvement such that a wide variety of data are collected and used to create initiatives to address opportunities for improvement.

This role supports and grows the scholarship in education programs in the department by either initiating and leading their own research projects working with other department members, or being an active team member of ongoing research projects in education led by Faculty.

Stanford School of Medicine, and the department of Anesthesia are committed to diversity, equity, and inclusion for its staff, residents, fellows, & faculty. We aim to recruit, support, retain, & promote diversity.

To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Duties include:

  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.

  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.

  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.

  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Deans Office regarding resources to support faculty activities and interests.

  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.

  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.

  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.

  • Represent the units business and academic operations within the organization/school.

  • Manage student and faculty program administration for their unit.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

Masters in Education and prior experience in ACGME training program administration.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Demonstrated supervisory skills including conflict resolution.

  • Excellent planning and organizational skills.

  • Excellent communication skills

  • Working knowledge of accounting, budget planning and financial forecasting.

  • Working knowledge of grants and contract administration

  • Strong negotiation and effective interpersonal skills.

  • Solid analytical and problem-solving skills.

  • Attention to detail and accuracy

  • Strong expertise in business and management computer applications and databases.

  • Strong knowledge in industry standards and/or regulatory requirements.

  • Ability to multi-task and manage deadlines.

  • Subject matter expertise for area(s) of responsibility.

  • Able to keep abreast of general industry knowledge and trends

CERTIFICATIONS & LICENSES:

None.

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.

  • Frequently sitting.

  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.

  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Occasional evening and weekend hours.

WORK STANDARDS (from JDL):

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visithttps://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy.

Additional Information

  • Schedule: Full-time

  • Job Code: 4131

  • Employee Status: Regular

  • Grade: J

  • Department URL: http://med.stanford.edu/anesthesia/

  • Requisition ID: 93042

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