Mailroom Associate

Paladin, Inc
Published
July 10, 2021
Location
Palo Alto, CA
Category
Job Type

Description

Paladin Consulting is currently hiring a ­­­­­­­­­­­­­­­­­­­­Mail/Finishing Level 2 Associate to join our team working onsite at our client's office located in Palo Alto, CA.
We work with companies that offer environments for our employees to contribute, learn, and advance their career. We treat you like you are part of the family.

Job Title:  Mail/Finishing Level 2
Work Location:  Palo Alto, CA
Duration:  Long-term contract

Hours: Monday-Friday 8am-5pm
Education/Experience Required:  Minimum: High School diploma or equivalency

Job Description & Responsibilities:

  • Operation of high level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment. Includes packaging/posting Perform charge-back reporting for postage, air express, local delivery, and faxes
  • Perform production mail labeling/mail merge
  • Provide mailing address cleanup services (may include use of mail cleansing software)
  • Coordinate automated and manual processes for finishing and mailing client materials
  • Implement and maintain distribution and tracking systems
  • Use of customized software to update/maintain mailing addresses
  • Bar code address quality review
  • Manage electronic input, packaging activities and posting fulfillment in high speed/high volume operations
  • Recommend improvements to achieve cost savings and optimize work flow
  • Focal contact for special/unique mailings and shipments
  • Use of specialized equipment for material handling if required
  • Receive, sort and process mail documents, packages, and supplies. Notify recipients Deliver and pick-up mail on scheduled runs
  • Record & process accountable mail information, maintain logs
  • Track, trace, and resolve mail problems with USPS, express and local delivery services
  • Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery)
  • Perform quality checks on outbound mail Validate internal mail addresses
  • Bar code address lookup
  • Use common mail services including fax , air express, postal services
  • Fill out shipping forms and/or enter electronically in shipping terminal per the job ticket Perform finishing work on documents to be mailed , such as folding and insertion
  • Perform electronic mail distribution (open, mail prep, scan and distribute)
  • Perform fulfillment functions, such as assembly, packaging, shipping and tracking of kitted materials
  • Follow mailroom security procedures
  • Barcode tracking or face scanning incoming mail and packages
  • Perform logging, transmission, receipt and timely distribution of faxes
  • Shipping and receiving using automated system to track and manage activity
  • Monitor/order/replenish supplies inventory, mail and distribution activities
  • Send and receive e-mail messages
  • Arrange alternative courier or shipping services to meet customer requirements
  • Fully operate, clean and maintain all shipping and mail equipment
  • Contact service on mail and shipping equipment if need occurs
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