Human Resources Coordinator

The Parent Company
June 16, 2022
San Jose, CA
Job Type


Job Summary

HR Coordinator is responsible for assisting in the coordination of HR events and providing administrative support to the department, including office management. HR Coordinator provides People team support manages and maintains employee records. This position will report to the Sr. Director, HRBP in the corporate office, located in San Jose Ca.

Duties and Responsibilities

  • Maintain, execute, and track industry licensing and county badging requirements
  • Perform Human Resources transactional support, e.g. Paycheck distribution, mail distribution onsite file maintenance
  • Assist in the TPCo badging process across all locations
  • Manage and maintain company organizational charts (Pingboard)
  • Maintain I-9 files including regular audits
  • Maintain HR department records, including electronic and hardcopy files, in a timely and well-organized manner; assist with record retention and destruction.
  • Assist in coordinating various HR-led programs and events (e.g. Benefits Fair, Job Fairs, Employee Appreciation Events, etc.).
  • Assist with safety/security efforts within the office (first aid, emergency preparedness, request of security/badge access
  • Maintain health and safety requirements including COVID-19
  • Manage and track COVID-19
  • Daily maintenance of office, conference rooms and common areas, including but not limited to; stocking and ordering of food/coffee/beverage and office supplies
  • Manage and maintain office supplies and equipment
  • Sort and distribute incoming mail for Department.
  • Other duties and responsibilities as assigned by management.


  • Minimum 2 – 4 year’s previous administrative support experience in a professional business environment, 1 year preferably in Human Resources
  • Bachelor’s degree in HR or a related field preferred. Equivalent combinations of education and experience may be considered.
  • Must have attention to detail
  • Demonstrated client-service orientation, with a focus on delivering exceptional service to internal customers
  • Effective written and verbal communication skills
  • Ability to prioritize and manage multiple tasks, changing priorities as necessary
  • Experience handling confidential information
  • Ability to prioritize tasks as necessary and resolve matters in a timely fashion.
  • Effective interpersonal, teamwork, and organizational management skills.
  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
  • Strong computer skills including proficiency in Google Suite and Microsoft Office, comfortability with various software and databases.
  • Cannabis experience a plus but not required

Work Environment

  • Operations: This position will work in an indoor manufacturing facility with controlled temperatures; may be exposed to bright lighting, loud equipment, airborne particles, moving mechanical parts, and working in proximity with staff and vendors.
  • Retail: This position will work in an indoor facility with controlled temperatures; may be exposed to bright lighting, loud equipment, airborne particles, and working in proximity with customers and staff.
  • This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and may work in proximity with customers and staff.
  • Must be able to travel to other office locations.
  • Frequent travel required.
  • Requires travel to different dispensaries and locations throughout assigned area, particularly during peak times.

Job Requirements

  • Work revolves around objectives, projects, and priorities, not hours; must be able to work weekends, holidays, and occasional overtime as needed.
  • Must be able to stand, walk, lift, sit, and bend for a majority of their work schedule.
  • Must be able to travel to other office locations.
  • Ability to use computer and calculator for 8 hours or more.
  • Required to have a valid driver's license with acceptable driving history. Must have own transportation.
  • Must be 21 years of age or older.
  • Must comply with all legal or company regulations for working in the industry.
  • Selected candidate will be required to complete a post offer, pre-employment background check with the local law enforcement or local Police Department.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • Some lifting, squatting, bending, pushing and pulling.
  • Must be able to lift and carry up to 50 pounds on a regular basis without assistance.
  • Regularly required to stand, walk, sit, bend, lift, push, pull, talk and hear for extended periods of time.
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