Human Resources Coordinator

Bayside Solutions
September 23, 2021
San Jose, CA
Job Type


The HR Assistant will support the Human Resources Department in a variety of areas such as recruitment, employee relations, compliance, or any day-to-day operations HR function and duties. This position will maintain the integrity of the employee data and the automated HR processes. The HR Coordinator will maintain a working relationship with the operations team by communicating to the field regarding their HR needs. This role oversees the employee records, conducts file audits, assist departments in the preparation of documents to request personnel activity; upon receipt of documents, verify information and accuracy of documentation, verify calculations, obtains authorized signatures prior to submitting.

Answers phones for the Main HR Line
Prepare monthly/weekly reports
Creates & Maintains confidential employee files & all HR related documents
Update & Maintain HRIS employee data & processes PCNs
Verify the accuracy of new hire employee files/information, and all requirements
Processing New Hires & Onboarding via Dayforce
I9 processing and verification
Manages background check process
Manages new hire drug testing process
Reviews all drug/alcohol testing results
Collects & sends Union Authorization forms (for union employees only)
Invoicing allocation
Process Pre-Bills for Union Dues
Sends out all HR required mail for terms, layoffs, and recalls
Manage incoming/outgoing office mail
Manages Random Employee Active list
Assists with Random program and COC order forms
Orders HR posters and pamphlets
Maintain & distribute phone lists for commuter
Responds to reference checks and verifications of employment status.
Assists with HR projects

Education, Experience, and Technical Knowledge:
1-3 years of office/clerical support
Previous human resource experience required
High School Diploma
Strong written and verbal communications skills required
Solid and effective organizational skills
Basic knowledge of Microsoft Office required
Dayforce and HMC knowledge preferred
Bi-lingual preferred

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