Human Resources Assistant

Newport Healthcare
July 30, 2022
Castro Valley, CA
Job Type


About Us:

Newport Healthcare is a nationwide behavioral healthcare organization dedicated to transforming young lives through evidence-based care. To that end, we have assembled the best teen and young adult mental health treatment staff in the country, and we want you to join us. While our experts guide our clients to sustainable healing, our job is to support our valued staff members, and we do that through offering industry-competitive salaries, career growth and skills expansion, student loan repayment and tuition reimbursement, and a company commitment to diversity, equity, and inclusion, among other advantages. Be part of a team that's dedicated to providing compassionate care based in authentic connection, mutual respect, and unconditional love—and experience the rewards of making a difference in the lives of young people and their families each and every day.
Empowering Lives. Restoring Families


The Assistant, HR supports the daily operations of the human resources department. In this role, the Assistant, HR is responsible for administrative interaction, correspondence, scheduling meetings, filing, maintaining spreadsheets, preparing for audits and document preparation.

Essential Duties:

  • Verify new hire credentials, background checks and licenses.
  • Prepare Offer Letters, send out required paperwork and follow up with applicants.
  • Prescreen candidates for specific jobs.
  • Follow up and track new hire results for physicals and drug testing.
  • Prepare new hire onboarding packages/paperwork.
  • Create, file, maintain, and audit personnel files.
  • Accurately maintain the training records and set up training when necessary such as CPR/CPI recertification and other safety related items; send notifications and reminders as needed.
  • Update HRIS and Time and Attendance system with employment status changes.
  • Accurately maintain the I-9 verification log.
  • Maintain complete, accurate filing system to facilitate immediate document retrieval.
  • Make copies, prepare mail, and scan invoices for payment.
  • Maintain company bulletin boards to ensure compliance with federal, state, and local posting requirements.
  • Retrieve information or data as required through standard web browsers and other resources as needed.
  • Track office supply and uniform inventories and order when needed.


  • High School Diploma required, Associates Degree in medical office management or HR Certification preferred.
  • Minimum of one - two years HR experience required.
  • Proficiency in the use of Microsoft Office products including Word, Excel and PowerPoint required.
Newport Healthcare is an Equal Opportunity Employer.

Newport Healthcare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.

Newport Healthcare is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process please email [Click Here to Email Your Resumé] for assistance.

For more information on Equal Opportunity, please click here Equal Employment Opportunity Posters

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