Executive Administrative Assistant – Commercial Banking

Fremont Bank
August 7, 2022
Livermore, CA
Job Type


Are you ready for an exciting new, fast paced work opportunity?

Fremont Bank offers a very attractive employment package that includes:

  • Up to $5000 Tuition Reimbursement for continued education
  • 10 Paid Bank Holidays
  • Paid Vacation
  • Paid Sick Time
  • An ESOP (Employee Stock Ownership Plan)
  • 401K Plan with an employer match


Fremont Bank founded in 1964, is one of the oldest independently owned banks in the Bay Area and is one of the top rated mid-tier banks in the nation. Voted a Top Workplace for 2021 and for the past eleven consecutive years, Fremont Bank has an immediate opening for an Executive Administrative Assistant, Commercial Banking Group in Livermore, CA.

Position Overview

The Executive Administrative Assistant, Commercial Banking Group provides administrative support and reports directly to the Senior Vice President of Commercial Banking. The candidate’s responsibilities include calendar management, reviewing emails, scheduling meetings, processing expense reports, event planning support, preparing Community Banking Group PowerPoint Presentations, monthly board reports and annual budget. This candidate will represent Commercial Banking to both internal and external constituents and assure the highest and best use of time and schedule for the Group SVP.

Role and Responsibilities

  • Coordinate heavy calendar schedule
  • Work effectively with Special Events in the planning and execution of client facing and leadership planning events
  • Create PowerPoint presentations for the Board, Committee and Town Hall Meetings
  • Work closely with Marketing Data Team on projects, performance report distribution and information formats
  • Coordinate schedule and information for business reviews, financial reviews and performance review process
  • Work closely with Human Resources regarding HR related actions and communications
  • Demonstrate flexibility in scheduling and prioritizing meetings and deadlines with various constituents
  • Coordinate communication and correspondence regarding client concerns, complaints and compliments on behalf of Community Bank to assure both timely and professional response
  • Occasional travel between Fremont and Livermore Operation Centers to support our executives
  • Miscellaneous duties as assigned

Minimum Qualifications

  • Associate Degree in business related field or equivalent work experience
  • Minimum 5 years of administrative experience supporting at the senior executive level
  • Administrative Certifications preferred
  • Experience with Microsoft Suites (Word, Excel, Outlook, PowerPoint) intermediate to advance preferred
  • Experience working with executives, internal and external customers
  • Ability to create executive level presentation materials with graphs/illustrations, and proofread content for accuracy
  • Excellent communication skills
  • High level of professionalism and collaboration
  • Organize tasks and projects to meet timeline requirements
  • Patient and very attentive to detail
  • Willingness to help and contribute to complete mission critical initiatives
  • Ability to learn and apply Fremont Bank’s policies, practices and Six Diamond experience
  • Show initiative, anticipate needs and be self-directed
  • Willingness to travel, be flexible and team player

Job Location: Livermore, CA

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