Administrative Assistant

A-Line Staffing Solutions
Published
September 9, 2021
Location
Sunnyvale, CA
Category
Job Type

Description

A-Line is seeking a Administrative Assistant for a Major Pharmaceutical  Company (this is a Contract to Potential Hire)

**will be able to have a hybrid schedule some days remote and some in office**

If you are interested in this position please contact Sarah Jones at (586) 710-7983 or [Click Here to Email Your Resumé]

Summary:

The field-focused Regional Administrative Assistant provides administrative support to remote Regional Directors and works collaboratively with colleagues to reduce bureaucracy. The candidate must maintain a decidedly customer focused perspective, be results driven, and express a positive disposition. The ability to quickly learn and apply AbbVie processes as they relate to purchasing, meeting planning, expense reporting, and onboarding is critical to success.

Job Duties:

  • • Planning and execution of regional and district meetings, including contract negotiation. This may require some travel (but unlikely).
  • • Submission of itemized expenses in a timely and accurate manner
  • • Submission of administrative check requests (ACRs) for sponsorships, memberships, and exhibits
  • o Includes reviewing paperwork submitted for accuracy and completeness, communicating with field personnel, and submitting request into system according to established procedures
  • • Calendar management, including teleconference/web conference setup
  • • Travel arrangements
  • • Superior communication skills, both written and verbal
  • • Aggregation of reports submitted from the field
  • • Preparation of team rosters
  • • Serve as knowledge expert and navigator for new hire onboarding
  • • Budget management

Schedule:

  • The role will require the worker to be onsite at a minimum 3 days a week – Tues-Thurs, Remote Mon and Fri and flexible in case of some important business needs i.e. executing meetings onsite and offsite, catering/meals, office supplies etc

Experience:

  • • Strong working knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, and SharePoint
  • • Previous project management and administrative experience
  • • Familiarity with field sales force operations, tools, and structure
  • • 3+ years previous admin experience working in a corporate environment
  • • Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, Teams, Zoom and understanding of business processes and requirements
  • • “Make it happen” spirit & attitude as well as persistence
  • • Learns fast, grasps the "essence" and can change course quickly where needed
  • • Fully understand assigned tasks and any associated expectations
  • • Ask for clarification as needed
  • • Understand the deadlines and deliverables
  • • Communicate any obstacles that prevent completion of any deadline
  • • Provide status updates prior to any deadline
  • • Be a good listener
  • • Demonstrate strong Problem-Solving Skills
  • • Be Accountable and Responsible for actions/mistakes
  • • Challenges the team to always do better
  • • Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

If you think this position is a good fit for you, please reach out to me! Feel free to call, e-mail, or apply to this posting!

Sarah Jones

(586) 710- 7983

[Click Here to Email Your Resumé]

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