Sr. Administrative Assistant – US Telecommute

UnitedHealth Group
September 23, 2020
San Jose, CA
Job Type


The Sr. Administrative Assistant’s objective will be to support leadership within the C&S Market Development and Growth organization. Primary functions include traditional administrative roles including document development, presentation development, maintaining calendars and setting up meetings, making travel arrangements, copying, setting up files, tracking expenses, helping with logistics for internal meetings and market facing events. and coordinating business segment liaison duties.
You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.
Primary Responsibilities:
  • Must be professional and comfortable interacting with executive level leaders; must also be prepared to handle the complexity of coordinating travel, meetings and visitors at this level. This position will be supporting multiple VP level leaders
  • Manage calendars with ability to resolve multiple calendar conflicts
  • Manage meetings (scheduling, material preparation and distribution, coordinating remote participants)
  • Create or prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
  • Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events
  • Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
  • Monitor or over-see internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
  • Handle confidential information professionally and discreetly
  • Act as administrative process guru and resource for the team
  • Help onboard new team members
  • Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee on-boarding)
  • Schedule and make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment)
  • Manage expense reimbursement
  • Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
  • Work is frequently completed without established procedures
  • Self-directed and works independently
  • May coordinate activities for other leaders
  • Provide internal and external customer service to employees, vendors and clients
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High School Diploma / GED or higher
  • 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment
  • Proven experience delivering a high level of internal and external customer service
  • Intermediate or higher level of proficiency in Microsoft Office suite: MS Word (create and edit correspondence), MS Excel (create, edit, and sort spreadsheets), MS Outlook (email and calendar management), and MS PowerPoint (create and edit slides)
  • Experience successfully managing multiple priorities
  • Prior experience as a Business Segment Liaison (e.g., hardware/software acquisition/disposal, new employee on-boarding)

Careers at UnitedHealthcare Community & State. Challenge brings out the best in us. It also attracts the best. That's why you'll find some of the most amazingly talented people in health care here. We serve the health care needs of low income adults and children with debilitating illnesses such as cardiovascular disease, diabetes, HIV/AIDS and high-risk pregnancy. Our holistic, outcomes-based approach considers social, behavioral, economic, physical and environmental factors. Join us. Work with proactive health care, community and government partners to heal health care and create positive change for those who need it most. This is the place to do your life's best work.(sm)

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
Job Keywords: Sr. Administrative Assistant, Administration, Executive Support, Customer Service, Microsoft Office Suite, Word, Excel, PowerPoint, Outlook, Calendar Management, Travel Arrangement, Business Segment Liaison, Onboarding, Minneapolis, MN, Minnesota, Travel, Telecommute, Telecommuter, Telecommuting, UHG, UnitedHealth Group, UHC, UnitedHealthcare

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