Payroll Manager / Payroll Clerk

office interiors and decoration ,inc
Published
November 15, 2020
Location
San Jose, CA
Category
Job Type

Description

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The Accounting Assistant under supervision, is responsible to perform basic clerical accounting support work involving the processing and maintenance of financial records and transactions in the areas of accounts payable, accounts receivable, cashiering, utility billing and issuance of business licenses; provide extensive customer service and assistance to the public with inquiries regarding account status; resolve basic customer problems and complaints satisfactory; may perform general office support duties; and to perform other related duties as assigned.

This is the entry level in the Accounting Assistant classification series. Incumbents in this class perform routine financial clerical office support duties initially under close supervision. As experience and skill are gained, incumbents are expected to perform assigned duties with increasing independence. This class is distinguished from the Senior Accounting Assistant in that the latter is the more experienced level and processes more difficult recordkeeping duties requiring specialized knowledge in an assigned area. Receives supervision from management or higher level accounting staff. Provides no supervision.

Essential and Marginal Duties

Duties may include, but are not limited to, the following:
Participate in the preparation of payroll, accounts payable and accounts receivable as well as the maintenance and verification of the accounting system.
Open and close accounts; maintain various ledgers, registers and journals according to established account classifications.
Receive payments and issue receipts for business licenses; water, sewer, and refuse collection services; and miscellaneous fees.
Process billings for water and refuse services; prepare invoices; receive and input payments and deposits.
Assist customers at the counter by providing information, explaining billing procedures, issuing dog licenses, issuing tickets for various purposes, answering questions, and resolving problems or complaints.
Balance cash receipts daily; prepare bank deposit slips and deliver to bank.
Process business licenses; copy new applications and distribute to departments as necessary; notify approved applicants; type and issue licenses; prepare renewal notices; receive and record payments for business licenses.
Enter a variety of data into the computer including water meter readings, utility deposits, additional charges for services; enter adjustments and changes as needed.
Prepare list and maintain file of' City businesses; forward copies of listing to other departments.
Research and answer employee and department questions regarding the status of accounts and payments, the proper coding of transactions and other matters.
Use standard office support technology and systems including word processing and spreadsheet application packages.
Perform various routine clerical duties such as sorting and distributing mail, typing and filing,
Performs related duties as assigned.

Minimum Qualifications

Knowledge of:
Standard financial record keeping and accounting principles and procedures.
Modern office practices, procedures, equipment and methods.
Standard office equipment such as telephone, personal computer, printer, typewriter, copier, microfilm, electronic mail, calculator, fax or other standard office machines.
Computer software used for word processing, data entry, and spreadsheet calculations.
Principles of basic mathematics.
Terminology used in financial and statistical record keeping.
Ability to:
Understand and interpret principles, laws, and procedures involved in financial record keeping and accounting functions.
Plan and organize work to meet deadlines on a timely basis.
Type or use word processing to produce clear, clean, accurate documents in a timely manner.
Remain tactful, courteous and patient when dealing with the public.
Follow oral and written instructions.
Learn to operate a computer terminal for data input, inquiry, and report generation.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective relationships with those contacted in the course of work.
Maintain regular and reliable level of attendance.
EDUCATION AND EXPERIENCE
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
High School Diploma or equivalent. Specialized training or college level course work in bookkeeping, basic accounting, computer software or a related field is desirable.
Experience:
One year of experience performing general clerical accounting and customer service duties.
LICENSES/CERTIFICATES
Possession of or ability to obtain an appropriate, valid California drivers' license

The City of Tracy provides a generous benefit package to employees in the Tracy Technical & Support Services Employee Association. A summary of key benefits is listed below. More information can be found in the Benefit Summary (Download PDF reader) and in the Memorandum of Understanding (Download PDF reader) between the City of Tracy and the Tracy Technical & Support Services Employee Association.

Health Benefits - Choice of Kaiser, HMO, POS and PPO health insurance plans available with generous City contribution.

Dental and Vision Plans - Choice of Delta Dental or Bright Now! Dental plans available. VSP is available as a Vision plan.

Life Insurance - Individual coverage for amount of annual salary or up to $50,000 fully paid by the City. Supplemental life insurance may be purchased by the employee.

Retirement Program - CalPERS (formula dependent on hire date and member status in CalPERS). Voluntary 457 Deferred Compensation programs available (ICMA-RC & VALIC). The City participates in Social Security. At (5) five years of service employee's in this unit are eligible for a matching deferred compensation contribution up to 2%. At (10) ten years of service employee's in this unit are eligible for a matching deferred compensation contribution up to 3%.

Paid Leave and Holidays - General vacation accrues at the rate of 96 hours per year the first year and progresses up to 192 hours per year at 16 years of service. Sick leave is accrued at a rate of 96 hours per year with unlimited accrual. There are 13 paid holidays per year (includes 2 floating holidays).

Retention Incentive - Employees will receive 40 hours in their vacation accruals at five (5) year intervals beginning at the completion of their fifth (5th) year of service.

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