Paralegal- Transactional/Contracts

Ascent Services Group
May 5, 2021
Pleasanton, CA
Job Type


Title: Paralegal – Transactional/Contracts
Location: Pleasanton, CA
Job Type: Direct Hire
Join a company that's making a difference in the fight against cancer. Astex Pharmaceuticals,, is dedicated to the discovery and development of Client small molecule therapeutics with a focus on oncology. Astex is a wholly owned subsidiary of Otsuka Pharmaceutical Co. Ltd., Tokyo, Japan. We are looking for an experienced and motivated professional interested in applying their unique skills to our shared mission. This position will be based in our office located in Pleasanton, California near the Dublin-Pleasanton BART station in the Rosewood Commons campus:

The Contracts Management & Corporate Paralegal will be responsible for drafting documents responsive to requests from Legal clients (internal and external) in a timely manner, manage the contracts process, and implement modifications proactively to the contract processes to increase the efficiency of draft-to-execution procedures. This position reports to the Vice President, Corporate Counsel & Compliance Officer.


  • Liaise with clients (internal and external) to anticipate and plan for documents workload
  • Negotiate and draft documents responsive to client (internal and external) requests promptly, modifying templates as necessary
  • Review and monitor client document modification requests to assure compliance with accounting and legal standards including examination and reconciling of sub-budgets with the overall budgets in, for example, master contracts to work-orders
  • Proactively implement instructions and modifications to contract processes and procedures for a changing legal environment
  • Closely monitor document through-flow to assure efficient hand-offs and minimize periods of document parked-time awaiting a process step
  • Interact and cooperate with staff at the Compliance and Legal departments of affiliates to manage and insert Astex documents into the overall affiliate specialized database systems
  • Recognize situations that require lawyer input and work with attorney(s) to assure compliance with legal requirements
  • Maintain the contracts database and dockets including performing data entry, tracking, and contract life cycle management
  • Supervise administrative assistant
  • Provide monthly update to Otsuka regarding contract transparency


  • Minimum education: BS/BA
  • Minimum of 5 years' corporate paralegal experience including contract drafting, review and negotiation
  • Experience with or knowledge of pharmaceutical contracts is desirable
  • Basic understanding of contract and legal terminology
  • Understanding of legal issues and risks pertinent to contract drafting and administration required
  • Thorough understanding of the contract process including contract evaluation, negotiation, approval, tracking, and execution
  • Knowledge of both the pharmaceutical/biotech clinical development process and pharmaceutical regulatory bodies is desirable
  • Excellent organization skills and the ability to multi-task and prioritize projects in a fast-paced, deadline-driven environment
  • Ability to work independently and as part of a team, and effectively communicate with both internal and external stakeholders
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