Flu Clinic Specialist

June 15, 2022
Cupertino, CA
Job Type


  • The flu clinic specialist will work closely with the Wellness team at Client and contribute to the successful day-to-day operation of Flu Clinics in Santa Clara Valley.
  • They will also help support flu program needs in other locations including US retail, US field, and Canada.
  • Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations.
  • Attend all SCV flu events & help with set-up and tear down & ensuring a smooth flu clinic.
  • Greet and check-in all Client employees and spouses warmly with a genuine smile and eye contact.
  • Handout and assist with filling out consent forms.
  • Manage flow of clinic by directing Client employees and spouses to open nurse‚Äôs stations and managing the lineup queue.
  • Troubleshoot any check-in computer issues.
  • Keep track of total number of vaccinations for each clinic.
  • Manage supplies for daily flu clinics: check-in computer, badge reader, easel poster, band aids, etc.
  • Answer any questions employees may have regarding the flu clinic.
  • Work with facilities to ensure our space and supplies needs are met prior to season starting.
  • Keep track of supplies, and let Rachel know when running low on certain items.
  • Help get all supplies ready prior to the season starting.
  • Make sure all signs are created, and check-in computer is working properly before clinics start.
  • Help reserve conference rooms for corporate and field offices.
  • Build iCal schedule for SCV only.
  • Sign-ups: build events, update consents, update & send confirmation/reminder/survey email, process waitlist, monitor signups, add notes for recommendations for next year.
  • Send staffing email reminders 3 days prior to each event.
  • Ensure nursing staff is on time to events and can find the location properly.
  • Send band aids to retail stores 2 months prior to flu season.
  • Ping store leaders, champions, and contacts regarding low sign-ups, if needed.
  • Keep track of survey feedback.
  • Send flu vaccine proof to employees that request it.
  • Gather iPads and charging case back after the season concludes.
  • Keep track of flu participation numbers and trends for corporate and retail events.
  • Support with all other flu program needs.

Help support various Outreach program needs throughout the flu season when projects/tasks arise

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