Administrative Assistant III

Abbott Laboratories
April 4, 2021
Santa Clara, CA
Job Type


Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.

The key to successful treatment and full recovery is often fast, accurate diagnosis. Abbott’s life-changing tests and diagnostic tools provide insights that enable smarter, faster decisions and transform the way the world is managing health.

Our pioneering technology spans the world of healthcare operations — with medical diagnostic instruments, tests, automation and informatics solutions for hospitals, reference labs, blood centers, emergency departments, physician offices and clinics.

Our Hematology division location in Santa Clara, CA currently has an opportunity for an Administrative Assistant II.


Provide advanced administrative support to the Senior Director, Operations & Supply Chain within Abbott Diagnostics division. Will also support senior-leaders within the department as needed.

Core Job Responsibilities:

  • Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.

  • May include some support for tracking budget expenditures.

  • Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.

  • Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.

  • Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software; including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).

  • Coordinates new employee office and working tools set-ups and onboarding.

  • May train/coordinate work for new administrative assistants.

Position Accountability & Scope:

  • Consistently interacts with high-level executives.

  • Intermediate to advanced knowledge and understanding of business processes and requirements.

  • Frequently handles confidential or business-sensitive information.

  • Maintains and manages calendars; including meeting and travel scheduling and domestic and international travel arrangements and expense reporting.

  • Proactively identifies and resolves scheduling conflicts.

  • Primary point of contact for manager’s schedule.



  • High School diploma or equivalent. College degree is preferred.

  • Operates with general instruction and some supervision.

  • Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Concur, Travel booking sites (CTE knowledge preferred).


  • Previous administrative experience supporting executive-level positions strongly desired.

  • Highly organized & proactive.


At Abbott, you can have a good job that can grow into a great career. We offer:

  • Training and career development, with onboarding programs for new employees and tuition assistance

  • Financial security through competitive compensation, incentives and retirement plans

  • Health care and well-being programs including medical, dental, vision, wellness and occupational health programs

  • Paid time off

  • 401(k) retirement savings with a generous company match

  • The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at, on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.

Drop files here browse files ...

Related Jobs

April 17, 2021
Manager, Asset Management Group   San Jose, CA new
April 17, 2021
April 17, 2021
April 17, 2021